How VendorPad works
The order a new account uses it in. Most people have next month in the diary by the end of the first evening.
Set up the business
Business name, base postcode, your mileage rate and bank details for the quotes. Then invite the people who work your gigs. Each one gets their own login as a manager or as crew.
- Staff logins with roles
- Your mileage rate and base postcode
- Saved menu items and packages
Put the season in, and put names on it
Add each booking as confirmed or provisional with the venue and times. The diary warns you if a date clashes with something already in. Then assign the crew to each booking, and they see it when they log in.
- Confirmed and provisional, colour-coded
- Clash warning before you save
- Crew assigned per booking, holidays on the team calendar
Quote the job
Build the quote from your saved items, per head or per package, add the miles so your travel rate goes on, and set the deposit. It comes out as a PDF with your business details on it.
- Per head, package or hourly pricing
- Travel at your rate per mile
- PDF quote with your details
Record the deposit and the balance
Each booking carries its deposit and balance with due dates. Mark them received as the bank transfers land. The list shows red, amber and green, so you can see who still owes what.
- Deposit and balance per booking
- Due dates and overdue status
- Payment history per customer
Let the reminders go out
Reminders email the customer before a balance is due and again if it goes late, so you are not the one sending the awkward message. Certificate expiry reminders come to you and to the staff member.
- Deposit and balance reminders by email
- Overdue chasers at 3, 7 and 14 days
- Certificate expiry warnings at 30, 14, 7 and 1 day
See what each gig made
Log fuel, stock and pitch fees against the event. Approved timesheets put the staff cost in on their own. The profit report shows what was left, event by event and month by month.
- Profit per event with staff cost
- Revenue by month and by event type
- CSV export for your accountant
Start with next month's bookings
Put them in tonight, add the crew, and see what the diary looks like with names on it. 14 days free, no card needed.