Mobile caterers first. Other crews welcome.
VendorPad was built for street food traders and mobile caterers who run a crew. The same diary, crew and money tools work for bars, acts, photo booths and the rest of the event trade.
Wedding Suppliers
From first enquiry to final dance
Manage wedding bookings with confidence. Track deposits, send professional quotes, and never double-book a Saturday again.
Common challenges:
- Couples expect quick, professional responses
- Deposits and payment schedules are complex
- Peak season means juggling dozens of enquiries
- Venues often need your compliance docs on short notice
How VendorPad helps:
- Confirmed and provisional dates with a clash warning
- Quotes from saved packages, as a PDF
- Deposits and balances with reminders to the couple
- Certificates and insurance with expiry reminders
- Client communication log
Street Food Traders
Your diary, your crew, your margins.
Built by people who run a pizza van. Every booking with a status, a crew and a balance due, and a profit figure at the end of it.
Common challenges:
- Working out who is on the van for Saturday
- Provisionals that turn into double bookings
- Balances that were due three weeks ago
- No idea which festivals actually made money
How VendorPad helps:
- Confirmed and provisional bookings with a clash warning
- Crew assigned per booking, with clock in and out
- Deposits and balances with reminders to the customer
- Fuel, stock and pitch fees logged per event
- Profit per event with staff cost from timesheets
Market Traders & Craft Makers
Every stall. Every sale. Tracked.
Plan your market calendar, track which events are worth the pitch fee, and manage custom orders alongside your regular trading.
Common challenges:
- Remembering application deadlines for markets
- Tracking which markets are actually profitable
- Managing custom orders between events
- Keeping on top of stock and supplies
How VendorPad helps:
- Market dates, confirmed or provisional, on one calendar
- Profitability tracking per event
- Custom orders tracked as bookings with deposits
- Expense logging for pitch fees and travel
- Notes on each booking, receipt photos on each cost
Festival Vendors
Big weekends. Full crew. Real margins.
Festival season with a crew. Who is on which weekend, what the pitch fee and the wages did to the takings, and whether the organiser has paid.
Common challenges:
- Casual staff across back-to-back weekends
- Pitch fees, deposits and balances in different places
- No signal on site
- Not knowing the real profit until November
How VendorPad helps:
- Confirmed and provisional bookings on one calendar
- Crew assigned per festival, with clock in and out on site
- Pitch fees, fuel, stock and wages logged per event
- Profit per festival, staff cost included
- Costs and crew on each event, from your phone
Photographers & Videographers
Capture moments. Capture payments.
From enquiry to final gallery delivery. Manage shoots, track editing progress, and get paid on time.
Common challenges:
- Long sales cycles with multiple touchpoints
- Tracking editing and delivery deadlines
- Managing albums and print orders
- Balancing wedding season with other work
How VendorPad helps:
- Shoot calendar with a clash warning
- Follow-up dates for editing and delivery
- Quotes built from saved packages
- Deposits and balances with reminders
- Assign a second shooter to the booking
DJs & Entertainment
Every gig. Every setlist. Sorted.
Book gigs, manage your kit, and keep clients happy. From pub residencies to wedding receptions.
Common challenges:
- Managing regular bookings vs one-offs
- Equipment tracking and maintenance
- Last-minute client requests and changes
- Coordinating with venues and other suppliers
How VendorPad helps:
- Gig calendar with venue details
- Equipment list and pre-event checklists
- Client request and setlist notes
- Venue details and notes on each booking
- Band members with their own logins
Cake Makers & Bakers
Sweet success. Organised.
Manage cake orders, consultations, and delivery schedules. Never miss a tasting appointment again.
Common challenges:
- Complex order details and customisations
- Scheduling consultations and tastings
- Delivery logistics and timing
- Seasonal demand spikes (wedding season, Christmas)
How VendorPad helps:
- Order management with detailed specs
- Tastings and consultations on the same calendar as deliveries
- Delivery dates with a clash warning
- Quotes from saved items, per cake or per tier
- Deposits and balances with reminders
Hair & Beauty
Beautiful bookings. Beautiful business.
Manage bridal parties, trials, and on-the-day schedules. Keep track of every booking and every bride.
Common challenges:
- Complex bridal party schedules
- Trial appointments and follow-ups
- Early morning start times on wedding days
- Managing multiple artists and assistants
How VendorPad helps:
- Bridal party bookings with start times
- Trial booking and notes
- Kit list and pre-event checklist
- Team assignment for large parties
- Deposits and balances with reminders
Not on the list?
If you work events with a diary of dates and people to put on them, VendorPad will probably fit. Try it for 14 days, or ask us first.