Festival vendor software for the busiest months of your year
Festival season is brilliant. The admin around it? Less so. Applications, deposits, pitch fees, travel logistics, stock planning. And that’s before you’ve served a single customer.
VendorPad keeps your festival bookings, payments and paperwork organised so you can focus on having a belter of a season.
Free to start. No credit card needed.
Festival season is chaos. Your admin doesn’t have to be.
If you’ve done more than one festival season, you know the drill. Applications open in January for events in July. Some organisers use email, some use a form, some use a bloke called Dave who you met at a festival two years ago. You’re applying to 15 events hoping to get into 8, and by March you’ve lost track of which ones you’ve heard back from.
Then the logistics hit. Pitch fees need paying, some upfront, some on arrival. You need to figure out power requirements, vehicle access, and whether you can actually fit your setup in the space they’ve allocated. For each festival, you’re packing different stock, planning different menus, and working different hours.
And the money side? A good festival weekend can turn over thousands. But once you’ve subtracted the pitch fee, fuel, accommodation, stock, staff costs and that generator repair... did you actually come out ahead? Most vendors don’t know until they sit down with a calculator in November.
Your entire festival season in your pocket
Track applications, confirmations and waitlists
Applied to Glastonbury food court? Waitlisted at Green Man? Confirmed at a local beer festival? See it all in one view. Know where you stand with every event without trawling through emails. When a confirmation lands, move it to your calendar in a tap.
Quote for private festival hires
Organisers want a quote for your mobile bar at their corporate festival? Private event wants your food truck? Build a professional quote in minutes with your saved packages. Factor in travel, setup time and crew costs so you’re not underselling yourself.
See your real festival profit
Log everything. Pitch fee, fuel, accommodation, stock purchased, staff wages, equipment hire. VendorPad does the maths. You’ll know your actual profit per festival, and over the season, you’ll see which events are gold and which ones you should drop next year.
Manage payments across a packed schedule
When you’re running back-to-back weekends through summer, it’s easy to lose track of who’s paid what. Deposits due before the event, final payments after. VendorPad keeps the lot straight. You’ll know your cash position at any point in the season.
Whatever you bring to the festival, we’ve got you
Festival traders rate us
“Last season I did 14 festivals and had no idea which ones were actually profitable until I sat down with receipts in October. This year I’ll know after every single event.”
— Tom, Mobile Bar Operator, Manchester
Questions festival vendors ask us
Make this your best season yet
Festival season’s too short to waste on admin. Get your bookings, quotes and payments sorted so you can focus on what you actually came to do.