The diary and crew app for street food traders
VendorPad came out of a pizza van in South Wales. We know what Saturday looks like when three people are meant to be on it and only two have said yes.
Every booking has a status, a crew and a balance due. At the end of the month you can see which events made money and which ones just covered the diesel.
14 days free. No card needed.
You’re great at food. The diary and the crew are the hard part.
You didn’t start a street food business because you love admin. But somewhere between the second van and the fourth casual, the admin started running you. A wedding in July, a festival the same weekend, and two part-timers who both think they’re on the other one.
Enquiries land everywhere. A website form, an Instagram DM at 11pm, that bloke who grabbed a card at a market. Quotes go out from memory. The deposit comes in, the balance doesn’t, and you’re too polite to ask twice.
Then the season ends and you sit down with a calculator. Big takings at the festival, but after the pitch fee, the diesel, the stock and four days of wages, did it make anything? Most people never find out. We didn’t, for a while.
One diary. Names on every gig. The money attached.
Confirmed or provisional, and a clash warning
Every booking has a status and a colour. Put something on a date you already have something on and VendorPad tells you before you save it. Bookings sync to Google Calendar, so your other half can see the Saturday too.
Put a crew on every booking
Invite your staff with their own login. Assign them to each gig and they see it when they log in. On the day they clock in and out on their phone. At the end of the week you approve the hours, and the pay is worked out from your rates.
Deposits and balances that chase themselves
Each booking carries its deposit and balance with due dates. Reminders go to the customer before the balance is due and again if it goes late. The list is red, amber and green, so you can see who owes what from the van.
Profit per event, wages included
Log the fuel, the stock and the pitch fee against the event. Staff cost comes in from the approved timesheets on its own. The profit report tells you which festivals to book again and which to drop.
Whatever you’re cooking, if you’ve got a crew
VendorPad works for any street food outfit that puts people on gigs, from one van with a weekend helper to three trucks and a rota of casuals:
Built from a pizza van in Wales
VendorPad isn’t a Silicon Valley startup that decided to “disrupt the food truck space”. It was built by people who have stood behind a hatch, served 200 covers in the rain, and then tried to work out whether the night made any money.
David Cooper has built software for over twenty years and runs Welsh Italian Pizza with his wife Bex. They run their own vans on it. The app is what they needed between services: simple enough to use with one hand, and honest about the crew and the money. Nobody is lugging a laptop into a catering trailer.
Questions street food traders ask us
Less admin. Right crew. Better margins.
Put next month’s bookings in tonight and see who’s working each one. Built by people who are out in the van this weekend.