Photography business software that doesn’t get in the way
You’ve got enough to think about. Lighting, composition, that uncle who won’t stop photobombing the first dance. Your admin shouldn’t add to the stress.
VendorPad keeps your bookings, client quotes and payments organised so you can concentrate on capturing the moments that matter.
Free to start. No credit card needed.
The business side of photography nobody teaches you
Photography courses teach you about aperture, white balance and composition. They don’t teach you how to chase a £400 deposit from a bride who’s gone quiet, or how to keep track of 30 open enquiries during peak booking season.
January hits and your inbox fills up. Every couple wants the same Saturday in July. You’re quoting packages, pencilling dates, confirming bookings, while still editing the gallery from that December wedding. Enquiries come through your website, Instagram, email, and the occasional Facebook message from someone’s aunt.
Then there’s the money. You quoted one couple £1,200 and another £1,500 for basically the same package because you couldn’t find the template you used last time. Deposits are due at different stages depending on what you agreed. Album costs eat into margins you haven’t calculated. And you’re still waiting on that final payment from September.
Your client pipeline, sorted
Every enquiry in one place
Whether a bride finds you through your website, spots you on Instagram, or gets your name from a venue coordinator, every enquiry lands in VendorPad. See who’s at the “just browsing” stage, who’s asked for a quote, and who needs a follow-up. During January’s rush, that visibility is everything.
Send consistent, professional quotes
Build templates for your packages. Half day, full day, engagement shoot add-on, second photographer option. Personalise each quote in minutes. Your pricing stays consistent, your quotes look polished, and you stop accidentally undercharging because you pulled numbers from memory.
Your shoot calendar at a glance
Weddings, pre-shoots, corporate headshots, family sessions. See them all colour-coded in one calendar. Know when you’re free and when you’re booked before you commit to another Saturday. Syncs with Google Calendar so it’s always up to date.
Track every payment milestone
Booking deposit. Interim payment. Final balance before the wedding. Album payment after delivery. However you structure it, VendorPad tracks each stage. You’ll know exactly who owes what and when. No more end-of-month scrambles through your bank app.
For photographers and videographers at every stage
Photographers who get it
“The quote builder is going to save me hours every week. I used to dread January because of all the pricing emails. Now I can fire off a professional quote in three minutes between edits.”
— Emma, Wedding Photographer, Bristol
Questions photographers ask us
Spend less time on admin. More time behind the lens.
Your clients hire you for your eye, not your spreadsheet skills. Let VendorPad handle the business side so you can focus on the work that matters.